School Administration Manager (S.A.M.)

Date Posted: 07-Mar-2019
Monthly Salary: $700-$1000

Job Description

  1. SUMMARY OF THE POSITION

Prerequisites

  • The S.A.M. typically has a profound educational background in Business Administration and vast experience in a leading position in the administrative department of an international school. High proficiency in English language as well as very good organization and communication skills are imperative.

 

Relationships

  • The S.A.M. acts as the head of the administration department and must maintain a strong and constructive relationship with the Board of Directors, the Heads of School, the Principals  and the Finance Manager. His/Her respectful, supportive and friendly interaction with all staff, students and parents is as crucial as his leadership skills towards his administration, procurement and school bus fleet staff. The S.A.M. reports directly to the School Administrator. He/She is supported by administrative supervisors, officers and assistants.

Administration

  • The S.A.M. is responsible for the creation of a functioning administrative framework that supports all school operations, programs and events, and in particular the academic departments. Cost-effectiveness and the creation of a supportive and reliable network with school suppliers are main aspects of his/her daily administrative tasks and duties.

Management

  • The effective management of all administrative staff, including administrative assistants, front desk assistants, bus drivers and assistants and others under the S.A.M. supervision, must be ensured at all times. The S.A.M. is responsible for the recruitment and periodical training of all aforementioned staff, suggests budgets and gets actively involved in all non-academic school development issues.

Job Requirement

  1. RESPONSIBILITIES, TASKS AND DUTIES

Reports to:

School Administrator

Responsible for:

 Administration, Procurement,  Transport and Event Management

 

Main Activities:

Administration and School Supplies

  • Administration office and reception management.
  • Recruit, select and hire administration office staff with early involvement and given approval of the School Administrator.
  • Ensure effective use of the students management system of all users.
  • Ensure maintenance of all student and staff related registers and databases.
  • Guarantee a strong customer service orientation of all subordinated staff.
  • Organization and management of vehicle fleet and school bus service.
  • Ensure daily student and staff attendance control and submit monthly report to the accounting department
  • Assist in budgeting and organizing special events and functions (graduation, family and international children’ day, etc.)
  • Organization of any purchases of equipment, stationery, office supplies and any request of other departments.
  • Organization of order, distribution and control of all student supplies, as books, material, IDs and uniforms.
  • Support the academic department in establishing an effective communication to parents.
  • Organization of order, distribution and control of all staff uniforms and IDs.
  • Prepare reports and other documents ensuring compliance with the requirements of the appropriate authorities (Ministries, District and Commune authorities).
  • Support all departments in any administration related issue.


Others

  • Manage effectively the deployment and performance of all staff according to the school policies and reporting constantly to the School Administrator.
  • Create and maintain good working relationships amongst all members of the school community.
  • Support the School Administrator in verbal and written communication in Khmer language.
  • Support the School Administrator in school development issues.
  • Sustain motivation.
  • Promote the school’s ethos in which the highest standards are expected from all members of the school community.
  • Ensure that professional duties are fulfilled as specified in the employment contracts and job descriptions of all staff under his/her supervision.
  • Have a duty of care regarding staff welfare.
  • Encourage honesty, initiative and teamwork.

 

Attendance of Internal and External Meetings

  • Mandatory attendance of weekly school leadership meetings.
  • Organization, attendance and record keeping of regular staff meetings with:
    1. Administration staff
    2. Maintenance staff
    3. Safety and security staff
    4. Bus fleet staff
    5. IT staff
  • Attendance of School Administrator – board meetings if required.
  • Receive the visits of any authority officials (in particular with police, immigration and labor officials and inspectors), prepare the documents and establish a base of collaboration with the respective officers.

 

 

 

Job Name

Job Detail

  • Function
    Administration
  • Location
    Phnom Penh,
  • Hiring
    1
  • Career Level
    Middle
  • Experience
    3-5years Years
  • Age
    18-35 Year old
  • Nationality
    Cambodian
  • Degree
    Bachelor Degree
  • Language
    English,
  • Closing Date
    06-Apr-2019

Contact Information

  • Mss.Leak Na
  • 098 556 166
  • leakna.h@camsvjob.com
  • www.camsvjob.com
  • 2 Floor, SI Building, No 93, Preah Sihanuk Blvd (274), Khan Daun Penh, Phnom Penh.

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