Communication with directors, shareholders, stakeholders, Government and Regulators, Authorities, etc.
To ensure all notices and disclosures (periodic and continuous) are properly made to the CSX/SECC.
Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
Organizing, preparing agendas for minutes of board meetings and annual general meetings (AGMs) for Cambodian companies
Maintaining statutory books, secretarial records, including registers of members, directors and secretaries
Developing and overseeing the systems that ensure the company complies with all legal and statutory requirements
Take action for the legalization matter with Department of Consular or the Embassies
Registering Ministry of Commerce/CDC/General Department of Taxation on any establishment or amendment
All work relating to change of directors, capital increase, share transfers and other corporate matters in Cambodia
To ensure that the organization complies with its governing document, company rules and any other relevant legislation or regulations.
To ensure that the organization pursues its objects as defined in its governing document.
To ensure the organization applies its resources exclusively in pursuance of its objects.
Circulate notices of meeting, agendas and minutes of the annual general meeting and any special or extraordinary general meetings and supporting papers in good time.
Filling of various documents/returns as required under the provisions of the Law on Commercial Enterprises.
Proper maintenance of books and registers of the company as required under the provisions of the Law on Commercial Enterprises.
To carry on correspondence with the directors of the company on various matters.
To record the minutes of the proceedings of the meetings of the directors.
Arranging board/general meetings and preparing minutes thereof.
Filing any document including forms, returns and applications by and on behalf of the companies in Cambodia as an authorized representative.
Ensure that the annual declarations of commercial enterprise are submitted.
Filing and supporting papers in good time.
Provide registered documents and/or contracts of Group Company when required.
Preparing the document for all Cambodian register matters with Ministry of Commerce and General Department of Taxation.
To ensure compliance of the provisions of Law on Commercial Enterprise and rules made thereunder and other statutes and by-laws of the company.
To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
Record secretarial data for all RMA Group Cambodian companies.
Liaising with external regulators and advisers, such as lawyers and auditors.
Promotion, formation and incorporation of companies and matters related therewith.
Act as Company Secretary and do all things needed for that role according to company law and as directed by the Board.
Archiving all important data.
Arranging all legalization matters.
Stay up-to-date with SECC, CSX regulations, company registration and legalization policies and procedures
Act as a “Subject Matter Expert” to the team and colleagues in matter relating to business systems and modules
Support the development of a learning culture by engaging in collaboration and knowledge sharing through the company’s collaboration and L&D tools
Support in the control of annual department budget and overall spending in the Group
Motivate and inspire the team to obtain results, by constructively connecting the interest of the individual employees, the community and organization
Continuous development of people so that internal transfer and promotions become the ‘norm’ and external recruitment is focused at the most junior levels in the department
Participate actively in the long-term learning or development of others on the basis of a good understanding of their needs and potentials and address performance issues
Work with the team to set and achieve annual performance objectives for the department and all individuals
Traveling to the local and regional government departments.
Bachelor Degree in Business Administration or related field (LL.B, Bachelor of Laws will be advantage)
Around 5 years of experience in a Corporate Secretarial or similar role
Experience in dealing with the SECC, CSX, and interaction with the Ministry of Commerce and General Department of Taxation and other government departments
Experience in dealing with legalization matters with consular departments and embassies
Good understanding and acceptance of the legal duties, responsibilities and liabilities of Directors
Knowledge or experience of business registration procedures
Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
Set up and maintain filing systems
Knowledge of administrative and clerical procedures
Knowledge of business principles
Proficient in spelling, punctuation, grammar and other English language skills
Proven experience of producing correspondence and documents
2 Floor, SI Building, No 93, Preah Sihanuk Blvd (274), Khan Daun Penh, Phnom Penh.
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