Company Secretary

Date Posted: 24-Mar-2020
Monthly Salary: 1000$ - 1250$

Job Description

  • Communication with directors, shareholders, stakeholders, Government and Regulators, Authorities, etc.
  • To ensure all notices and disclosures (periodic and continuous) are properly made to the CSX/SECC.
  • Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
  • Organizing, preparing agendas for minutes of board meetings and annual general meetings (AGMs) for Cambodian companies
  • Maintaining statutory books, secretarial records, including registers of members, directors and secretaries
  • Developing and overseeing the systems that ensure the company complies with all legal and statutory requirements
  • Take action for the legalization matter with Department of Consular or the Embassies
  • Registering Ministry of Commerce/CDC/General Department of Taxation on any establishment or amendment
  • All work relating to change of directors, capital increase, share transfers and other corporate matters in Cambodia
  • To ensure that the organization complies with its governing document, company rules and any other relevant legislation or regulations.
  • To ensure that the organization pursues its objects as defined in its governing document.
  • To ensure the organization applies its resources exclusively in pursuance of its objects.
  • Circulate notices of meeting, agendas and minutes of the annual general meeting and any special or extraordinary general meetings and supporting papers in good time.
  • Filling of various documents/returns as required under the provisions of the Law on Commercial Enterprises.
  • Proper maintenance of books and registers of the company as required under the provisions of the Law on Commercial Enterprises.
  • To carry on correspondence with the directors of the company on various matters.
  • To record the minutes of the proceedings of the meetings of the directors.
  • Arranging board/general meetings and preparing minutes thereof.
  • Filing any document including forms, returns and applications by and on behalf of the companies in Cambodia as an authorized representative.
  • Ensure that the annual declarations of commercial enterprise are submitted.
  • Filing and supporting papers in good time.
  • Provide registered documents and/or contracts of Group Company when required.
  • Preparing the document for all Cambodian register matters with Ministry of Commerce and General Department of Taxation.
  • To ensure compliance of the provisions of Law on Commercial Enterprise and rules made thereunder and other statutes and by-laws of the company.
  • To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
  • Record secretarial data for all RMA Group Cambodian companies.
  • Liaising with external regulators and advisers, such as lawyers and auditors.
  • Promotion, formation and incorporation of companies and matters related therewith.
  • Act as Company Secretary and do all things needed for that role according to company law and as directed by the Board.
  • Archiving all important data.
  • Arranging all legalization matters.
  • Stay up-to-date with SECC, CSX regulations, company registration and legalization policies and procedures
  • Act as a “Subject Matter Expert” to the team and colleagues in matter relating to business systems and modules
  • Support the development of a learning culture by engaging in collaboration and knowledge sharing through the company’s collaboration and L&D tools
  • Support in the control of annual department budget and overall spending in the Group
  • Motivate and inspire the team to obtain results, by constructively connecting the interest of the individual employees, the community and organization
  • Continuous development of people so that internal transfer and promotions become the ‘norm’ and external recruitment is focused at the most junior levels in the department
  • Participate actively in the long-term learning or development of others on the basis of a good understanding of their needs and potentials and address performance issues
  • Work with the team to set and achieve annual performance objectives for the department and all individuals
  • Traveling to the local and regional government departments. 

Job Requirement

  • Bachelor Degree in Business Administration or related field (LL.B, Bachelor of Laws will be advantage)
  • Around 5 years of experience in a Corporate Secretarial or similar role
  • Experience in dealing with the SECC, CSX, and interaction with the Ministry of Commerce and General Department of Taxation and other government departments
  • Experience in dealing with legalization matters with consular departments and embassies
  • Good understanding and acceptance of the legal duties, responsibilities and liabilities of Directors
  • Knowledge or experience of business registration procedures
  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
  • Set up and maintain filing systems
  • Knowledge of administrative and clerical procedures
  • Knowledge of business principles
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Proven experience of producing correspondence and documents
  • Attention to detail
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills
  • Customer-service orientation
  • Initiative
  • Reliability
Job Name

Job Detail

  • Function
  • Location
    Phnom Penh,
  • Hiring
  • Career Level
  • Experience
    5 Years
  • Age
  • Nationality
  • Degree
    Bachelor Degree
  • Language
  • Closing Date

Contact Information

  • Mss.Leak Na
  • 098 556 166
  • 2 Floor, SI Building, No 93, Preah Sihanuk Blvd (274), Khan Daun Penh, Phnom Penh.

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